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Board Meeting Arrangements


There is a clear need for a schedule of board meetings and most companies opt for one a month but some have quarterly or bi-monthly meetings.   This schedule should be prepared at least one year in advance.  At times of crisis, the frequency may need to be increased as required.



four to 14 a year, planned a year ahead


any director may call a meeting at any time


The Company Secretary must organise such a meeting at the director’s request.


Duration:  preferably two to four hours.


Location:  varied if possible

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Initial Consultation – No Cost

John Barnes

Please be aware that I will always give potential users of my services a No Charge, No Obligation initial consultation to ensure that I am able to assist you and your business. Call now 0161 850 1072


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Do you need a business plan?

A business plan is a crucial step for any successful business venture, but is all too often forgotten or put on the back burner. Find out why you need to put it at the top of your `to do` list.

Many owners see business plans as merely a way of acquiring funding. They do not recognise the power of the business plan in steering their business forward many months or even years down the line.

What’s the point of a business plan?

A business plan serves a critical purpose in any organisation. It focuses your efforts, enabling you to

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Why choose a Chartered Director?

Chartered Director status from the Institute of Directors is now established as a leading benchmark qualification for directors across the private, public and third sectors. Find out how your business could benefit from expert board-level support…

It is supported by a large number of major and influential organisations – and for good reason. Being a knowledgeable and confident director does not happen by accident.

The Institute of Directors sets a premium on effective board direction: it qualifies Chartered Directors through a programme of learning, development and the assessment of experience in key areas of a boards work, including taking

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Why use a non executive director?

Non executive directors can be extremely useful to any company. In many companies, it can be relatively simple for the management structure to slip into an introverted and staid approach to business. Find out how to avoid the complacency trap….

It is fairly common for traditional, family owned businesses to fall into the trap of “we’ve always done it this way – why should we change?”

Non executive directors can:

Have a huge effect on boardroom culture and behaviour along with corporate governance.
Influence not only the company’s governance but also the “family governance” in non listed companies.

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Selling your business? – Get it in shape!

Are you considering selling your business? Let Barnes CDir Ltd. with its affiliated specialists, guide and assist you through the process.

Is your business in peak condition?

If not, you are never going to realise its maximum potential. Consider this: would you ever sell your car without first giving it a valet and ensuring service records are up to date? No. So do the same with your business – clean it up and ensure it is fit to sell.

With that in mind here are some top tips for ensuring that your business is prepared and in “tip-top” condition

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Keeping your shareholders happy?

 Here are my top ten tips for keeping shareholders happy:

1.        Under-promise and over-deliver.  Shareholders are slow to forgive when disappointed.  Pitch forecasts at levels that can be comfortably achieved.


2.   Give maximum detail in annual and interim reports.  This offers the best chance of communicating your story to the investing community.


3.   Don’t be afraid to give an honest appraisal of the business outlook.  Bad news is bound to leak out eventually.


4.  Don’t overpay yourselves.  Shareholders want to know that their own interests are aligned to those of the directors.


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Have you considered mentoring disadvantaged children?

Please consider the benefit you could give a child who is in need of some stability and guidance in their life. All it takes is a small amount of your time each week (No more than two hours). In return you will receive support and training. The rewards are priceless.

Please take some time to read the comments of a mentees family below:-

Mum: “Since Michael started the mentoring group, I feel he has changed and grown up a lot, his mentor xxx is an amazing person, Michael couldn’t have had a better person.

We felt xxxx had become

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Consider this?

Consider asking these questions about your business:-

What is the risk profile of my business? And is the risk balanced given the state of the economy?
What is the current total capacity of my business and what level are we at today given our current resources?
Is our business plan / strategy split into efficiency and growth planning – If not, why not?


Remember what you do now will determine your future.

Drive efficiencies within your business now and be ready to implement growth strategies when the economy shows signs of recovery in your market sector(s).

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Are you too busy to notice that you are not in profit?

Your business may seem very busy, but is it making money? Too many SME’s rely on gut feelings and fail to recognise when costs are exceeding revenue.

Ask yourself:-

Do you know what your break-even point is?

Do you have a simple but effective budget?

Do you review and update your budget each month?

Many SME’s have no idea of either their break-even point or how to put a simple budget together.

Remember, busy does not mean profitable – the term “busy fool” comes to mind.

Companies that fail to keep track of their performance both past and expected,

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